Thank you in advance for your cooperation! Re-work and unneeded email back-and-forth is a productivity drain for you and us. Getting it right the first time makes a huge difference in productivity. THANK YOU!
Invoices must be submitted by the 1st of each month. If you miss this deadline, you may have to wait until the following month’s cycle to get paid.
Invoices to be submitted to accounting@epatches.com
You’ll be paid by the 25th of the month, or the first business day after the 25th if the 25th is on a weekend, provided you’ve submitted your invoice by the 1st.
Payments from us will only be made by: e-transfer, PayPal, wire transfer, credit card, or ACH (at our discretion). No Cheques or cash.
Fees you incur while processing payment from us (e.g. Credit Card Fees, Wire Fees, PayPal Fees) is your cost of doing business.
Unless stated otherwise, we won't pay you for time you spend learning. We are paying you to be an expert in your profession. If - for example - you are a graphic designer and you don't know how to use a tool in Photoshop, it's up to you to learn on your own time, not billable hours.
Your Invoice must be a PDF, ideally with the following filename structure:
Your Name - Invoice Number - Services Provided (Graphic Services, Accounting Services, etc) - Today’s Date
E.g.) Jane Smith - Invoice 001 - EPC Design Services - May 10 2020
Your invoice must also include all the following elements or else it will be considered incomplete, unpayable, and sent back to you for completion:
Info about you:
Your name and business name
Your physical address
Best email to reach you
Best phone to reach you
Info about us:
1497202 Alberta Ltd. o/a E-Patches & Crests
2 Forest Drive, Sylvan Lake, AB T4S 1H8 Canada
1-877-335-8904
Date of invoice
Invoice number
Description of services rendered
Fees you’re charging, including - if applicable - hours worked and pay rate
What currency you’re charging in - CAD, USD or other
Amount of sales tax you’re charging us
Grand Total of how much you’d like us to pay, explicitly in CAD or USD
Below is a sample invoice (template) for you to copy and paste if you like, or simply to use as a visual checklist to make sure your invoice meets all requirements.
Thank you in advance for your cooperation - re-work and unneeded email back-and-forth is a productivity drain for you and us. Getting it right the first time makes a huge difference in productivity. THANK YOU!
You don’t need to use this template if you’ve already got your own invoice template and it fulfills ALL of the requirements listed above (including CAD or other currency and the amount of Sales Tax you’re charging).
Copy & paste the template below to create your invoice
Save as a PDF with the following name structure:
Your Name - Invoice # - Services Provided (Graphic Services, Accounting Services, etc.) - Today’s Date
E.g.) Jane Smith - Invoice 001 - EPC Design Services - May 10 2020
Email to accounting@epatches.com by the 1st for payment by the 25th.
Invoice From:
Name & Business Name
Physical Address
Best Email to reach you
Best Phone number to reach you
Invoice To:
1497202 Alberta Ltd. o/a E-Patches & Crests
2 Forest Drive, Sylvan Lake, AB T4S 1H8 Canada
1-877-335-8904
Invoice Number:
001
Invoice Date:
Today’s Date
Services Rendered:
Date(s) work done for E-Patches & Crests - Simple explanation of work done
Hours:
# of hours spent
Rate:
$XX CAD or USD (per hour?)
Sales Tax:
If none, put “None”.
Total:
$XX CAD or USD
Payment:
Provide payment information (ACH Info, Paypal email address, Wire Info, link to pay via Credit Card or email & password for E-Transfer).
